New Features
In order to keep up with the changing landscape of Checkbook, we have added the ‘New Features’ Button. Check in here for new functionality within the application, so that we can provide you with unparalleled levels of government transparency.
2022
MOC's Registered Covid19 Contracts
We have added this new widget to the Spending and Contracts domains to break out all of the Covid19 contract spending where the contracts were registered through the Mayor's Office of Contracts (MOCs). These contracts represent a sub-set of the contracts being tracked in our Conditional Categories table.
Special Analysis
We have added a tab called "Special Analysis". Presently, this section will be featuring a Federal Stimulus Fund Tracker. We will reserve this section for items of financial interest to the City whose data is provided from systems outside of FMS.
ACFR Trends
Formally found under the Tools tab, this section contains year to year trends from the Annual Comprehensive Financial Report (formerly referred to as the CAFR)
2021
New York City Housing Authority
Checkbook is now showing, NYCHA Budget and Revenue Information. This integration will complete our expansion of the Checkbook NYC site to include NYCHA data. The addition of this information will enable the general public, good government groups and government officials and to review how and where budgeted dollars are spent within NYCHA.
Conditional Categories
We have now added a new drop down in Advanced Search and Data Feeds called, Conditional Categories. You will be able to search all Budget, Revenue, Spending and Contracts related to a particular conditional category. We have added Covid-19 to this drop down and will add future conditional categories that affect the City.
Two New M/WBE Categories Added
Checkbook NYC has expanded its M/WBE vendors to include Native and Emerging vendors.
Native American - Native American or Alaskan Native persons having origin in the original peoples of North America.
Emerging (Non-Minority) - A Sole Proprietorship, General Partnership, Limited Partnership, Limited Liability Partnership, Limited Liability Company, or Corporation. Nonprofit organizations that is at least 51% owned, operated, and controlled by persons who can demonstrate social and economic disadvantage, and who have experienced chronic and substantial negative treatment in the United States. The persons' ability to compete must have been impaired due to diminished access to capital and credit, and the net worth of each socially and economically disadvantaged owner must be less than $1 million.
As the City continues to increase M/WBE participation, we seek to reflect that increase, by displaying all possible M/WBE Categories.
2020
New York City Housing Authority
Checkbook is now showing, NYCHA Payroll, Contracts, Spending Information. This integration will support the expansion of the Checkbook NYC site to include NYCHA data into Checkbook NYC and its transparency domains. This will expand the coverage of New York City’s primary financial transparency website to include NYCHA financial data, contract information, and vendors who are contracted to execute their work. The addition of this information will enable the general public, good government groups and government officials and to review how and where budgeted dollars are spent within NYCHA.
2017
1. Sub vendor Contracts Status
It is our wish to not only provide greater transparency, but to help prime and sub vendors track the progress of their sub-contracts within the City. In order to achieve this, we needed to provide Agency Chief Contracting Officers (ACCOs) with a simple way to review all of their prime contracts while encouraging more Prime vendors to enter their sub vendor information into the City’s Payment Information Portal.
By including additional subcontractor information into Checkbook, we are now able to allow:
- 1) All interested parties to review sub vendor information, including contracts and payments.
- 2) Interested parties to see who has declared and entered sub vendor information on prime contracts into PIP as required by MOCS.
- 3) Prime vendors a simple way to review the status of all their contracts.
- 4) Sub vendors to cross-reference information entered in PIP to their own accounts payable systems to ensure proper, prompt payment.
a. Prime Vendor Contract Status
Whether prime vendors have uploaded sub vendor information is displayed using one of three options.
- 1 = No Data Entered. Prime has not entered any sub vendor information
- 2 = Yes. Prime has indicated sub vendors on contract
- 3 = No. Prime has no sub vendor on contract
- 4 = Not Required. Prime Current Amount<250,000 and/or prime contract associated to specified list of award method and contract types exclusions.
b. Status of Sub Vendor contract entered in PIP by Prime Vendor
The status of sub vendor contracts being reviewed and approved within agencies is displayed using one of the following options.
- 2 = Rejected - ACCO rejected sub vendor contract
- 3 = Reviewing- Waiting for ACCO to approve or reject sub vendor contract
- 4 = Approved - ACCO approved sub vendor contract
- 5 = Cancelled - ACCO cancelled their approval of sub vendor contract.
- No Subcontract Information Submitted by Prime- This status indicates that the prime has not submitted subcontract information for approval.
- No Subcontract Payments submitted by Prime-This status indicates that the prime has said yes to sub vendors and ACCO has approved the sub vendor but there are no payments submitted by prime for the sub vendor.
UPDATED SEARCH FEATURES: ADVANCE SEARCH, ALERTS, DATA FEEDS, and API
These methods for searching and extracting data from Checkbook have been updated to allow users to select status related to Contracts that include sub vendor and the status of all sub vendor contracts entered PIP by the prime vendor.
Advanced Search Form
UPDATED SUBVENDOR DASHBOARDS
Featured Dashboard Contract Modifications for Sub Vendors
The bottom navigation bar was updated accurately reflect the sub vendor dashboard functionality.
The widget labeled, “Subcontract Status by Prime Contract ID” displays the sub vendor status in PIP for all prime contracts who declared having sub vendors at the City-wide, Agency and Vendor levels.
The widget labeled, “Summary of Prime Contract Sub Vendor Reporting” summarizes status totals by prime contracts at the City-wide, Agency and Vendor levels.
The widget labeled, “Summary of Sub Vendor Contract by Prime Contracts” summarizes status totals of sub vendor contracts submitted for ACCO approval at the City-wide, Agency and Vendor levels.
UPDATED Contract ID Page
Contract ID page have been updated to now include sub vendor information section. Sub vendor Information section shall include details for contract status of sub vendors and total number of sub vendors. Sub vendor approval status in pip is also added to the spending by sub vendor table.
2. Other Updates
ADDITION OF 2016 TRENDS
Trends shall now include data for year 2016. Featured trends and all trends now include data for 2016
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